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Enterprise Ireland · New Frontiers Programme
How-to · For schools

Yearbook committee: roles, jobs and a simple timeline

Set up a yearbook committee in an afternoon: five roles, a clear calendar and how to keep it from becoming one teacher's problem.

Evergreen guide5 min readBy AerEthos
€0cost to the school for the books
20 minkickoff call, the whole of your setup
30 minsign-off, then we print and deliver
1 weekdelivery guaranteed before graduation
1,072+students served

A yearbook committee spreads the work and gives students real ownership. It does not need to be big.

Five roles

  • Editor: owns the calendar and the final say
  • Photo lead: collects and chooses images
  • Copy lead: quotes, captions and messages
  • Proof reader: names, spelling, classes
  • Liaison: the single contact with the yearbook provider
Want your yearbook made for you?AerEthos designs every page. Your staff give about an hour in total.

A simple calendar, counted back from graduation

  • Decide the provider and the edition
  • Open student submissions
  • Chase once, then chase again
  • Review the first proof
  • Final proof and sign-off
  • Print and delivery with a buffer

Keep teachers out of the weeds

The committee should handle content and decisions. If it also handles layout, printing and money, someone will burn out. A managed service takes layout, proofing, print and orders, so the committee only chooses and approves.

Schools are switching to AerEthos.Send last year's book and give us 20 minutes.

Want the Class of 2027 book made for you?

One call, then we take it from there. Sign-up closes 21 January 2027.